Units

The following explains the basic settings, how to modify the information of a unit and how to add supervisors in the Units tab.

There is also an instructional video on how to add supervisors at: Supervisors - Tuntinetti

Basic settings

In the Units tab you are able to arrange employees and projects in desired units and appoint supervisors to units. You can also set reporting, billing and salary, work time and work shift settings unit specific. The selection "According to a higher default setting" means that the unit will follow the basic settings assigned to it. The basic settings are set in the Basic settings tab.

Modifying unit's information

In the Unit settings view

It is possible to export a list of the company's units in Excel sheets by clicking the icon in the top right. ().

To modify unit's information you must first select a unit in the drop-down list. A new unit can be added by clicking the "Create new unit"-button. When a unit is selected its information will be updated to the page where it can be modified if needed.

Basic information

In the basic information you can modify the unit's basic information like name and type. If you created a new unit it must be named so that it can be saved.

• "Which unit belongs to" defines if the unit is a sub unit for some other unit. "Main level" means that the unit is not a sub unit.
• In "Unit's email address" you should enter an email address which can be used to contact the unit.
• In "Unit ID" fields you can enter ID codes that are needed by accounting. They must be unique and Tuntinetti informs if a field is left empty.

• You can set a logo for a unit that is visible in the top left corner. The maximum size of the image is 400 x 40 px (It is horizontal) and 250 kB.

  Notice that in some cases you must erase the internet browser's cache to show the new logo.

• You can download a list of the unit's employees in an Excel sheet by clicking the excel icon ().
• If unit type is either Another company or Subsidiary then also these fields can be filled:
  • Unit account number
  • Unit payment ID
  • Unit TyEL insurance number
    • If you need to process retroactive materials with an old TyEL number, you must set and save the old TyEL number for the time being, and set and save the new one when processing new materials.
  • Unit street address
  • Unit postal code
  • Unit city

Reporting settings

• In the reporting settings you can modify the settings involving in reporting in the unit level.

  The default setting is in many cases that a setting follows a setting that is on a higher hierarchy level. The basic settings are above the unit level.
• "Employee approval to customer first" defines if reports must have supervisor's approval before going to a customer.
• "Criteria for a project's validity" defines if a project is in force if it has a valid member or if a project is in force when there are working hour entries or the employee's membership starts within the given time range.
• "Calculate paid vacations automatically" defines if paid vacations would be calculated automatically.

Billing and salary settings

In the billing and salary settings you can modify the default settings of pricing, paid vacations and other billing settings. 

• Clicking "Pricing" opens up a pricing window where you can set the unit's pricing. There is a separate instruction about Billing and pricing and a instruction video Billing and pricing - video tutorial.
• In "Billing report itemization default" menu you can modify a project's fee. For example if fee is changed depending on the day of the week or the time of the day. You should choose the according collective labour agreement.
• Clicking "Cost" opens up a window where you can define the price lists of the unit. This is similar to the pricing selection.
• In "Unpaid absences will be deducted from the monthly salary" you can select if unpaid absences are deducted from the salary or if a higher default setting is being followed.
• In "The unit has its own salary classes in exportable file format" you can select if the unit has its own salary classes in exportable file format or not.
• In "Automatically compensate work time reduction (except percent based)" you can select how the automatic compensation of work time reduction works. For example you can select monetary compensation.
• "Calculate paid vacations automatically" defines if paid vacations are automatically calculated.

Work time settings

In work time settings you are able to modify clock card and overwork compensation reporting settings.

• In "Automatic standby or travel time cost center" you can select how Tuntinetti selects a cost center when none is selected. This setting can be useful to automatically register cost center transfers. In the field below can be used to define how long is the maximum time automatically set in one work day.
• In "Lunch break" you can select if a lunch break is deducted automatically from the work hours.
  

• In "Clock card enforces standard workdays" you can select if too long workdays are cut so standard workdays are enforced. 

  The rounding rule concerning time stamps are primarily applied from the project's unit's settings.

• In "The time stamps will be rounded" you can select ho the time stamps are rounded. In the "Valid during" fields you can define a time of the day when rounding is active or leave it blank and have rounding active around-the-clock.

  The rounding rule concerning time stamps are primarily applied from the project's unit's settings.
• In "Holidays are earned" you can select if midweek holidays are calculated according to the collective labour agreement, only employees with standard working hours or if midweek holidays are not paid at all.

• In "Work time compensations" you can define the work time compensations.
  

  More information about overtime settings can be found in the Overtime assignments guide.

   

• In "Compensation of overwork extras as free time" you can select compensation of overwork extras to be compensated as free time.
• In "Additional and overwork compensated as free time" you can select additional and overwork to be compensated as free time.

• In "Workshift cycle start dates" you can modify workshift cycles. Basic settings are used as default. You can set "Valid from" and "Start date" for the unit. Set also "Workshift cycle weeks", if collective labour agreement doesn't give it. New workshift cycle can be added with the "Create new workshift cycle" button.

  • The default length for the workshift cycle is set by collective labour agreement. Typically, the length on the collective labour agreement level is 1, 2 or 3 weeks. When you need to set deviant workshift cycles, the lengths of the period is set in: the company's basic information for company level, the unit settings for unit level and in employee's contract settings for employee level. Settings are inherited from the unit's settings to unit's employees, either on the grounds that the employee is positioned to the unit in question or that the unit has been selected in the "Work time cycle group" in the additional settings of the employee's contract.

   

Work shift settings

In work shift settings you can modify work shift settings in unit level.

• In "Work shifts open" you can select how many months in advance work shifts are open for employees.
• In "Work shift color code" you can select the color of work shifts in the work shift calendar.
• In "Can the employee alter the shifts he/she has reserved" you can select if employees are able to alter reserved shifts.
• In "Shifts visibility to employees" you can select if employees are able to see other employees' shifts, shifts of the employees' that work in the same unit or only their own shifts. The setting affects the shift prints as well.
  
• "Unit's additional attributes" contains some of the unit's miscellaneous attributes.

• • • _{All employees of the unit can confirm/select all planned shifts. This makes open shifts visible to non-permanent employees as well.}
      
    • _{Employees in units projects can modify unapproved hours.}
    • _{Remind employees to enter their working hours (requires company level reminders to be activated).}
    • _{Show employees only approved plans in work shift print outs.}
    • _{Show flex saldo to unit and unit project employee.}

Supervisors and users' rights

In this section you can arrange unit's supervisor settings and supervisors' rights. You are able to do this also in the list view.

• You are able to export a Excel sheet of the unit's valid supervisors by clicking the Excel icon ().

  • You should check the list at regular intervals and ensure that there are no supervisors whose data may have become obsolete. Outdated information can be deleted by editing the supervisors list.

• More about supervisor settings and how to add a supervisor can be found in Units#Adding a supervisor.

Unit's employees' tasks

You can open up the unit's employees' tasks section by clicking the panel. There you are able to assign tasks to the unit. In the left there is a list of the tasks that are able to be assigned and in the right are already assigned tasks. You can move tasks from window to another with the arrow-buttons in between.

Unit's employees' compensations

You can open up the unit's employees' compensations section by clicking the panel. There you are able to assign compensations to the unit. In the left there is a list of the compensations that are able to be assigned and in the right are already assigned compensations. You can move compensations from window to another with the arrow-buttons in between.

Saving changes

Changes that are made must be saved by clicking the "Save" button or you can also cancel your changes by clicking "Cancel changes". You are able to remove selected unit from Tuntinetti by clicking the "Remove this unit" button. Removing must also be confirmed by clicking save.

In the List view

Units can be modified also in the list view that can be opened by clicking the "Edit units as a list" button.

All company's units are listed in the list view. In this view it is possible to modify multiple units at the same time and arrange units to be each others' sub units.

It is also convenient to move employees from unit to another in the list view. This can be done in the employee list that can be opened by clicking "Modify" button in the Unit members column. In the employee list you can choose the desired unit in employee's information from a drop-down list. Any changes made must be saved by clicking "Save changes and close".

Supervisors and users' rights

In the Unit settings view

First you have to select a unit where the new supervisors will be added. The unit can be selected from the menu called "Choose the unit you want to edit" on top of the Units page. When a unit is selected, its information opens to the page. 

There is a section in the unit's information called "Supervisors and users' rights". There is a list of the unit's current supervisors and a menu where you can add new supervisors to the unit.

You can filter desired employees according to unit and then choosing them in the right side selection window. You can select more than one employees with the CTRL-button and consecutive rows with the SHIFT-button. The selected employees can be named as supervisors by clicking the "Name users selected from list as unit supervisors"-button.

The supervisors which are added show up in the supervisor list and their rights and other information can be modified there.

• E-mail notifications

• Unless absent

• When default are absent

• Never

• Always, also during vacations

• Specifications
  

  • Can be marked as billed

  • Can create employees

  • Can manage job publishing settings

  • Cannot add new customers

  • Cannot edit project settings

  • Cannot manage employee contracts (and cannot see their salaries)
    

  • Cannot modify pricing

  • Salary calculation read-only

• Rights to modify work time entries

  • Can see only the confirmed shifts and cannot edit

  • Can not edit work shifts

  • Can create shifts but cannot edit them

  • Can edit only open work shifts

  • Can create shifts, but can modify only past

  • Full rights: can create, modify, and remove work shifts

• Allowed features

  • Collective Labour Agreement interpretations

  • Customers CRM

  • Employee settings

  • Job openings integrated to company website

  • Lock reports

  • Procesissing of job applications

  • Project and customer invoice reports and pricing

  • Project settings

  • Salary calculation

  • Sick leave management

  • Unit, group and skill settings

  • Vacation calendar

  • Work shift planning

• Authorization depth

  • Selected unit only

  • Selected unit and employees via its projects

  • Selected unit and employees via its customers

  • Selected unit and employees via its projects/customers

  • Also sub-units of the selected unit

  • Selected unit/sub-units and employees via its projects

  • Selected unit/sub-units and employees via its customers
    

  • Selected unit/sub-units and employees via its projects/customers

  • Selected unit, its sub-units, and units managed by their employees

You can also remove supervisors with the "Remove"-button.

Changes that are made must be saved by clicking the "Save changes"-button.

Downloading a list of the current supervisors

You can download a Excel sheet of the current supervisors by clicking the top right Excel-icon. This way you are able to check if the rights are added to the right employees.

In the List view

The list view can be entered by clicking the "Edit units as a list"-button in the top of the page. There you can modify several units' information quickly and easily in a list view.

By clicking the "Modify"-button of the desired unit in the "Unit supervisors" section you can enter the window where supervisors are appointed.

In the window there is a list of the unit's current supervisors and menus where new supervisors can be appointed.

From the menus you can filter desired employees according to unit and then choose them in the right side selection window. You can select more than one employees with the CTRL-button and consecutive rows with the SHIFT-button. The selected employees can be named as supervisors by clicking the "Name users selected from list as unit supervisors"-button.

The supervisors which are added show up in the supervisor list and their rights and other information can be modified there.

You can also remove supervisors with the "Remove"-button.

Changes that are made must be saved by clicking the "Save changes and close"-button. Then the changes in the list view must be saved separately by clicking the "Save changes"-button.

Supervisor rights to Time reports to payroll

So that supervisor only has the rights to browse the unit's employees' time reports for payroll, you must select two settings active:

1. Units#Allowed features -setting should have the Salary calculation -option active.
2. Units#Specifications-setting should have the Salary calculation read-only -option active.